Important Notice: Update concerning COVID-19 The health and safety of our employees, parents, families, and candidates is of utmost importance to CDI Head Start. Many of our head start centers are closed, however, we will continue to contact qualified candidates and schedule interviews either by phone, video, or onsite with limited contact with others. We look forward to reviewing your application.

If you have a job-related inquiry, please contact cdi@cdiheadstart.org

JOBS: Dubuque, Delaware and Jackson Counties, IA

Facilities/Transportation Coordinator-Grant Funding position

Location: 10502 St. Joseph Drive, Dubuque, IA 52003              Apply For this Job      Aplicar en español

Pay Period: Biweekly
Fixed Salary: $ 14.00
Weeks per Year: 41
Hours Per Week: 40

GENERAL SUMMARY:

Providing safe, healthy facilities that meets all local, state and federal regulations is crucial to the operation of a Head Start/Early Head Start program.  In addition, this position ensures that leases, contracts or agreements for all sites are current with appropriate signatures, oversees the maintenance and cleaning of buildings to ensure that they are clean, safe and in useable condition and works with outside contractors and service oriented businesses, as necessary.   The position is also responsible for maintaining a warehouse of supplies and equipment and for inventory control and distribution of items to Head Start/Early Head Start facilities.  The position conducts regular health and safety inspections of buildings and playgrounds and chairs the Head Start Safety Committee.

 

Transportation is one part of a large system of services provided to children and families. It plays an important role in supporting the overall goals of the program.  This position is responsible for the overall operation of the Head Start/Early Head Start transportation program ensuring the safe and efficient transport of children and parents/families between program activities and home and on field trips. Responsibilities include working with the transportation department to ensure minor maintenance of the buses and/or vans, ensuring that they are kept clean and in safe repair at all times. In addition, this position oversees any vehicle leasing and/or transportation contracts; arranges for cost-effective vehicle maintenance agreements with vendors; and depending on program design, may serve as a substitute for bus monitor as needed.

PRIMARY RESPONSIBILTIES:

Program Development and Implementation

1. Oversees the Head Start/Early Head Start facilities and assures they meet all requirements.

2. Develops and implements a centralized purchasing system to support facilities with such items as equipment, supplies, repairs and maintenance.

3. Develops and implements systems for building security and maintenance.

4. Establishes a warehouse for storage of program equipment and supplies for all sites including items that can be requisitioned by program staff and develop a system for distributing needed items.

5. Establishes and facilitates a Safety Committee to support safe and healthy environments of care at the centers, kitchens and offices.

6. Serves as the liaison between Head Start/Early Head Start and the building maintenance contractor(s); ensures that maintenance and repairs are done in compliance with applicable regulations and according to specifications of building owners; maintains appropriate maintenance records.

7. Coordinates moving of sites, inventory, supplies as necessary.

8. Ensures safety and function of all Head Start/Early Head Start facilities and compliance with ADA, OSHA and other laws and regulations.

9. Available on call for emergencies, snow removal, etc.

10. Oversees landscape needs such as mowing lawns, trimming shrubs, sweeping porches, steps and parking lots, etc.

11. Suggests changes in working conditions and use of equipment to increase efficiency of work.

12. Maintains fire alarm and burglar alarm systems (as appropriate) in good working order. 

     

    Transportation Administration and Coordination

1. Responsible for the following:

   1. Develops a system for administering and monitoring compliance with the Head Start Program Performance Standards in the applicable content areas.

   2. Establishes policies and procedures for the transportation portion of the program with parents and staff that support the effective implementation of transportation services.

1. Keeps up to date and is knowledgeable of Head Start Performance Standards, with specific knowledge of (Subpart F – 1303.70-.75) Transportation Services.

2. Work with center staff to establish the safest and most efficient routes possible given the location of the children and center, if applicable.

3. Develops, oversees and monitors a communication system with all buses that ensures there is communication between buses and the program at all times when buses are on the road with children.

4. Ensure that all licenses, permits and inspections are completed as required by local, state and federal regulations.

5. With managers/specialists, schedule CPR, First Aid and other courses and workshops necessary to ensure a trained individuals serving as bus aides.  Tracks compliance with all requirements.

6. Serves as substitute bus monitors. 

7. Ensure that Bus Monitor collaborate in teaching children the correct safety procedures for boarding and exiting a bus as well as the danger zones around the vehicle.

    

   Recordkeeping and maintenance

1. Provides input into contractors as needed.

2. Maintains an accurate inventory of all program supplies and equipment in centers, offices and warehouses.

3. Ensures that all inspections, licenses and contracts are current and on file.

4. Requisitions tools, equipment and supplies as needed insuring budgetary control.

5. Establishes a system to make regular health and safety inspections of all sites and to quickly resolve identified site issues, including the safety of playgrounds, parking lots and other areas used by Head Start/Early Head Start staff, children, parents, contractors and community volunteers.

6. Develop and follow a preventive maintenance schedule for each Center. 

7. Develop and maintain a system of monitoring the safety and transport services of children upon arrival and departure to on from the centers.

8. Use the CDI HS Transportation Manual.

9. Knows the routes, location of stops and which children should board or exit at each.

    

   Training

1. Determines appropriate training needs to meet the program goals and objectives, and makes the necessary recommendations.

2. Attends all required staff and parent meetings and activities.

3. Provides or arranges for training on “Right to Know” and SDS and ensures that all sites are in compliance.

4. With the staff person responsible for the safety sensitive program oversees safety-sensitive assurances for the program.

5. Determines appropriate transportation training needs to meet the program goals and objectives, and make the necessary recommendations.

 

EDUCATION AND EXPERIENCE:

A minimum of high school diploma or G.E.D. with two years related experience and demonstrated knowledge of general building maintenance and facilities management is required.  Knowledge of local health/safety regulations, ADA and OSHA requirements preferred.  Previous experience with lease management and contracting preferred.

 

CDI HS is an equal opportunity employer.